Personal Data Protection Notice
PERSONAL DATA PROTECTION NOTICE
This Personal Data Protection Notice (“Notice“) describes how Pink Label Conferences and Events Sdn. Bhd. (a company incorporated under the laws of Malaysia with its place of business at Level 2, Moulmein Rise Shoppes, No. 9 Jalan Moulmein, Pulau Tikus, 10350 Penang, Malaysia) including its officers, employees, stakeholders, associated companies, subsidiaries, affiliates, partners, website operators, related corporations, successors, assigns, licensees, agents, independent contractors and other third parties that PL is associated with from time to time, (collectively referred to as “PL“) is committed in using and safeguarding the privacy of your Personal Data in compliance with the Personal Data Protection Act 2010 (“PDPA”). This Notice is formulated with the purpose to explain to you how PL uses your Personal Data and is to be read together with other privacy policies and such terms and conditions of use as may be prescribed by PL from time to time, and any other agreements you may have with PL (if any).
In the event of any conflict between the English and other language versions of this Notice, the English version shall prevail. PL shall have the right to modify, update or amend the terms of this Notice at any time by placing the updated Notice on the website located at www.virtualcareerexpo.my (“Website“). By continuing to communicate with PL or by continuing to engage PL for services or use PL‘s services or by continuing to provide Personal Data (whether in person, by e-mail, telephone conversation, facsimile transmission, letter, or otherwise) following the modifications, updates or amendments to this Notice, you shall be deemed to have agreed to and accepted such modifications, updates or amendments.
For the purposes of this Notice:
“Personal Data” means all information and expressions of opinions that is directly or indirectly relating to a person, who is identified or identifiable from that information or expressions of opinions, including but without limitation, information and expressions of opinions in respect to physical or mental health, racial or ethnic origin, religious or similar beliefs and/or in respect of criminal or civil proceedings.
Examples of Personal Data that may be Processed by PL includes but are not limited to your personal details either from you or someone else for whom you are making a booking or registration, including but not limited to your name, address, telephone number, NRIC/Passport No., email address, employment details (including but not limited to occupation, job title, education qualifications and details, employment history and salary), personal preferences, IP addresses, social media details, content preferences, financial information (including bank account information, credit card details, and deposit amount), any booking or registration made by you or someone else or other third party authorized by you (either directly or via any communication method including writing, electronically or verbally requesting PL to provide services, or information), any messages, comments or feedback that you submit either personally to PL, email or via the Website, photographs and images, recordings, and any information and/or expressions of opinions which may identify you, your spouse or family members that has been or may be collected, stored, used and Processed by PL or PL’s officers, employees, stakeholders, associated companies, subsidiaries, affiliates, partners, website operators, related corporations, successors, assigns, licensees, agents, independent contractors and other third parties that PL is associated with from time to time, and any other information which may identify you which you have provided to PL and/or are incidental from such Personal Data.
“Process”, “Processed” or “Processing” all means the collection, usage, recording, storing, retention, disclosure, and other operation or set of operations relating to Personal Data as described in the PDPA.
By engaging PL to provide services or by interacting with PL either at our events, seminars, websites, webinars, place of business, or otherwise, or by using and/or visiting and/or uploading Personal Data to the Website or by viewing, posting and/or commenting on our social media pages and/or accounts, you consent to the Processing of your Personal Data by PL and all persons involved in the provision of services by PL.
Collection of Personal Data
In addition to the Personal Data you provide to PL directly (i.e. during your communications with PL and/or when you submit your Personal Data to PL via the Website and/or engage PL to provide services or otherwise), PL may also collect your Personal Data from a variety of sources, including without limitation:
(a) from the visitation of or entry at our place of business, premises owned and/or occupied by us, events, activities (interactive or otherwise), exhibitions, seminars, websites, webinars, demonstrations, performances or otherwise; and/or
(b) registration or attendance at any event or otherwise organised or sponsored by PL, whether solely or in association/partnership with any third parties; and/or
(c) persons that you have appointed and authorised PL to communicate with such as representatives or liaison, and emergency contacts; and/or
(d) from the regulatory and governmental authorities; and/or
(e) information that is publicly available such as, but not limited to online search tools like Google, Twitter and LinkedIn; and/or
(f) from the cookies used on the Website and/or from PL’s social media pages and/or accounts; and/or
(g) from such other sources which you have given your consent and authorisation.
The provision of your Personal Data is voluntary. However, if you do not provide your Personal Data, where essential, or disable cookies, PL may not be able to: (a) communicate with you; (b) provide to you the services that you may require; (c) provide you with access to certain sections of the Website; or (d) enable all features in the Website to function (for example, but not limited to, enable flash videos to be played, ensure you need not input content, language and region preferences each time you visit or browse the Website).
When you visit the Website, PL may record certain information in relation to your visit such as:
(a) your IP or proxy server IP address;
(b) basic domain information;
(c) your internet service provider;
(d) the date and time of your visit to the Website;
(e) the length of your session;
(f) the pages which you have accessed;
(g) the number of times you access the Website within any month;
(h) the size of the files you look at;
(i) the website which referred you to the Website; and
(j) the operating system which your computer uses.
Various pages on the Website also invite you to provide us with your name and contact details, for example, to be added to our mailing list for our newsletter or to enter competitions.
We also collect information from people who use the Website, to send news, information about our activities and general promotional material which we believe may be useful to you or us; to monitor who is accessing the Website and to profile the type of people accessing the Website.
Please note that children under the age of 18 years old (“Minor”) shall be accompanied by the relevant parents, legal guardians and/or representatives when visiting or browsing the Website and/or when using the services that are available on the Website and/or visiting premises owned and/or occupied by us and/or when attending any of PL’s events, activities (interactive or otherwise), exhibitions, seminars, webinars, demonstrations, or otherwise. Where the relevant parents, legal guardians and/or representatives have authorised a Minor(s) to visit or browse the Website and/or use any of the services available in the same and/or visit premises owned and/or occupied by us and/or when attending any of PL’s events, activities (interactive or otherwise), exhibitions, seminars, webinars, demonstrations, or otherwise, the relevant parents, legal guardians and/or representatives shall be fully responsible for: (a) the conduct of such Minor(s), (b) the controlling of the Minor(s)’ access to and use of the Website and the services contained therein and/or the premises owned and/or occupied by us and/or when attending any of PL’s events, activities (interactive or otherwise), exhibitions, seminars, webinars, demonstrations, or otherwise, and (c) the consequences of any misuse by the Minor(s), including but not limited to transactions entered into by the Minor(s) from such access and use.
Purposes of Processing
PL may use and Process your Personal Data for the purposes relating to the services you have requested and for the business activities of PL which shall include, without limitation:
(a) to furnish your Personal Data to businesses seeking to hire individuals via the Website and/or individuals seeking job opportunities via the Website (as the case may be);
(b) to communicate with you and/or such other persons as may be required for the purpose and purposes connected thereto;
(c) to respond to questions and comments and complaints and to generally resolve disputes, if any;
(d) fulfilling contractual obligations to you;
(e) to provide privileges, benefits and services to you;
(f) to contact the persons you have provided Personal Data of, such as representatives or liaison and/or emergency contacts and/or guests;
(g) to provide services offered by PL as desired by you;
(h) to offer you current and future opportunities, news, updates and promotions;
(i) to conduct market research and analysis, customer satisfaction and quality assurance surveys;
(j) for direct marketing through voice calls, text messages, email, direct mail, facsimile messages, and/or other forms of electronic communication now known or hereafter devised, and other forms of in-app advertisements all in connection with opportunities and updates from PL;
(k) to enable all features in the Website to fully function;
(l) for verification and identification purposes;
(m) for general administrative and record keeping purposes;
(n) for the purpose of conducting investigations and disciplinary proceedings;
(o) to provide information to regulatory and governmental authorities in order to comply with statutory and government requirements;
(p) for PL to comply with its obligations under law and such other purposes that is required or permitted by any law, regulations, guidelines, circulars, and/or relevant regulatory authorities;
(q) in connection with any legal proceedings or prospective legal proceedings;
(r) for compliance with health and safety legislation;
(s) to protect the vital interests (e.g. life, death, health and/or security) of another person; and
(t) to establish, exercise or defend PL‘s legal rights,
and you agree and consent to PL using and Processing your Personal Data in the manner as identified in this Notice.
PL may also use and Process your data for other purposes such as:-
(a) to send you materials such as newsletters, articles, write-ups as well as other updates;
(b) to the purchaser (or prospective purchaser) of any business or asset which PL is (or is contemplating) selling;
(c) for the purposes of disaster recovery; and
(d) to distribute information or details of events, seminars, webinars, conferences, talks, and employment opportunities which may of interest to you,
by way of email and/or other forms of electronic communication now known or hereafter devised, or physical mail which includes, but is not limited to, registered post and postcards.
If you do not consent to PL Processing your Personal Data for the purposes listed above, please notify PL using the contact details stated below.
Transfer of Personal Data
As PL‘s information technology storage facilities and servers may be located in other jurisdictions, your Personal Data may be transferred to, stored, used and Processed in a jurisdiction other than Malaysia. Further, your Personal Data may be transferred out of Malaysia for the purposes as described above where such publications and journals are located outside of Malaysia. You understand and consent to the transfer of your Personal Data out of Malaysia as described herein.
Disclosure to Third Parties
PL may engage other companies, service providers or individuals to perform functions on PL‘s behalf, and consequently may provide access or disclose to your Personal Data to the third parties such as those listed below (not exhaustive):
(a) other business partners, website operators, industry associations, service providers, professional advisers or individuals to perform PL’s functions on its behalf, including, but not limited to PL’s agents, contractors, sub-contractors, consultants and service providers that provide advisory, accounting, auditing, financial services (including banks), legal services, information technology, data entry, storage facility, security and/or insurance services;
(b) specified parties that PL were ordered or directed to disclose pursuant to an order of court, tribunal or authority, whether governmental or quasi-governmental with jurisdiction over PL;
(c) other third parties authorised by yourself;
(d) businesses seeking to hire individuals via the Website and/or individuals seeking job opportunities via the Website (as the case may be);
(e) regulatory and governmental authorities in order to comply with statutory and government requirements; and/or
(f) to any person who is or may potentially be exposed to risks of contracting a pathogen and/or whose vital interest (e.g. life, death, health, and/or security) may be jeopardized by virtue of close contact and/or proximity with you.
This Notice only applies to the Processing of Personal Data by PL for the purposes specified in this Notice. It does not cover (a) the Processing of Personal Data conducted by PL for any other purposes not specified in this Notice; (b) the privacy policies and conduct of any third parties, even if such third parties are related to PL; and (c) third party sites to which we provide links, even if such sites are co-branded with our logo. PL does not share/sell your Personal Data with/to third party websites. PL is not responsible for the privacy and conduct practices of these third-party websites, or such other sites which you may have been linked or directed to via the Website. You should read the privacy policies of such third-party websites before disclosure of any Personal Data to these websites.
PL will not sell your personal information to any third party without your permission, but we cannot be responsible or held liable for the actions of third-party sites which you may have linked or been directed to the Website.
Access & Correction Requests and Inquiries
The provision of your Personal Data is voluntary. Subject to any exceptions under applicable laws, you may at any time hereafter request for (a) access to your Personal Data, (b) correction or rectification of your Personal Data, (c) to limit the Processing of your Personal Data, and (e) seek further information from PL by contacting:-
PINK LABEL CONFERENCES AND EVENTS SDN BHD
Name : Yvonne Toh
Designation : Website Manager
Address : Level 2, Moulmein Rise Shoppes, No.9 Jalan Moulmein, 10350, Penang, Malaysia
Telephone No. : +6012 478 3378
Email address : [email protected]
In respect of your right to access and/or correct your Personal Data, PL has the right to refuse your requests to access and/or make any correction to your Personal Data for the reasons permitted under law, such as where the expense of providing access to you is disproportionate to the risks to your privacy and/or when PL is unable to confirm your identity or the accuracy of the corrected Personal Data provided.
Storage and Retention of Personal Data
PL has put in place measures to ensure that Personal Data is stored and handled in such a way to prevent any unauthorized disclosure.
PL will only retain Personal Data as long as it is necessary to achieve the purposes specified in this Notice and subject always to the applicable laws including the PDPA, the terms and conditions specified in your agreements with PL (if any) for the duration of your relationship with PL, and for such period as may be necessary to protect the interests of PL.
Your Obligations in Relation to Your Personal Data
You represent and warrant that all Personal Data provided to PL is true, complete and accurate. In the event you are providing the Personal Data of third parties (such as representatives or liaison, emergency contacts, or otherwise) to PL, you further represent and warrant that (a) all necessary consent and authorisation from the third parties are procured, (b) you shall continuously maintain such consent and authorisation, and (c) that you have showed this Notice to such third parties.
You shall immediately inform PL of any changes to the Personal Data which you have provided to PL to such extent necessary in order to enable PL to remain in compliance with the applicable law including the PDPA. PL will use reasonable efforts but shall not be obligated to procure updates from you on a regular periodic basis.
For the avoidance of doubt, you agree that PL shall not be liable for any costs, damages, fines, losses, liabilities and/or penalties that you and/or third parties (including but not limited to an individual or competent authority) have incurred or suffered as a result, whether directly or indirectly, from the breach of any terms, conditions, representations, warranties, and/or obligations detailed this Notice by yourself and/or by anyone acting on your behalf, instructions, and/or of such confirmation.
You further agree to indemnify and hold PL harmless against any actions, claims and/or demands brought against PL by any third parties (including but not limited to an individual or competent authority) and any costs, damages, fines, losses, liabilities and/or penalties (including but not limited to legal costs) which PL may incur or suffer, as a result, whether directly or indirectly, from the breach of any terms, conditions, representations, warranties, and/or obligations detailed in this Notice by yourself and/or by anyone acting on your behalf, instructions, and/or of such confirmation, particularly where PL was provided with false, incomplete or inaccurate Personal Data, failure to update PL of any changes to Personal Data, and/or the necessary consent and authorisation was not obtained or maintained from relevant third parties.
Notwithstanding anything contained herein, the liability of PL (if any) shall be limited to the fullest extent permitted by the applicable law. In no event shall PL be liable for any consequential, incidental, indirect, punitive or special damages, or loss of profits, loss of anticipated profits, data, business or goodwill, regardless of whether such liability (if any) is based on breach of contract, tort, strict liability, or otherwise, and even if PL has been informed or advised of the possibility thereof.
PL uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your Personal Data and will not knowingly allow access to this data to anyone outside PL, other than to you or as described in this Notice. However, PL cannot ensure or warrant the security of any information you transmit to PL and you do so entirely at your own risk. In particular, PL does not warrant that such information may not be accessed, altered, collected, copied, destroyed, disposed of, disclosed or modified by breach of any of PL‘s physical, technical, or managerial safeguards.
Our Website does not target and is not intended to attract Minors. We do not knowingly solicit personal information from Minors or send them requests for Personal Data.
This Notice is governed by and shall be construed in accordance with the laws of Malaysia. You hereby submit to the non-exclusive jurisdiction of the Malaysian courts.